Finance and Admin Assistant

Purpose of the role

The Project Finance and Admin Assistant is a key role within our team, assisting the Finance and Admin Officer in managing financial and administrative tasks related to our conservation projects in Kanchanaburi, Thailand. The position requires a detail-oriented and organized individual capable of supporting financial processes, administrative duties, and contributing to the smooth operation of our projects.

Key responsibilities

1. Financial Support:
   • Assist in preparing and maintaining financial documents such as invoices, receipts, and expense reports.
   • assist with the processing of financial transactions and ensuring accurate recording in financial systems.
   • Support budget monitoring and provide assistance in financial reporting.
   • Collaborate with the Finance Officer in managing project budgets and ensuring compliance with financial policies and procedures.
2. Administrative Assistance:
   • Provide administrative support for project activities, including scheduling meetings, preparing agendas, and taking minutes.
   • Coordinate travel arrangements and logistics for project staff and visitors.
   • Assist in maintaining project files and documents, ensuring proper organization and accessibility.
   • Facilitate communication within the team and with external stakeholders.
3. Compliance and Reporting:
   • Support the Finance and Admin Officer in ensuring compliance with local regulations and organizational policies.
   • Assist in the preparation and submission of reports required by funding agencies and internal stakeholders.
4. Other Duties:

• Perform other related duties as required, contributing to the overall effectiveness of the project team.
• Engage in continuous learning and development to enhance skills relevant to the role.

Qualifications and Skills:

• Bachelor’s degree in finance, accounting, business administration, or a related field.
• At least 1-2 years of experience in a finance and administrative role, preferably within an NGO or similar organization.
• Proficient in Microsoft Office Suite, particularly Excel, and experience with financial software.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy in handling financial and administrative tasks.
• Good communication skills, both written and verbal, in Thai and English.
• Ability to work collaboratively in a team environment and independently with minimal supervision.
• Understanding of and commitment to conservation and environmental issues is a plus.

We strongly encourage applications from all backgrounds and celebrate the value of having a team of employees with diverse skills, experiences, and heritage. We are committed to ensuring our teams can bring their authentic selves to work without fear of discrimination. ZSL has active equality networks for our staff with lived experience and those who provide active allyship in Race and Culture, Team Pride, Disability Network, and Menopause Network, complemented by our strategic EDI Steering Group.  

We’re ZSL, an international conservation charity. Through our unrivalled animal experts in our two zoos (London Zoo and Whipsnade Zoo), the work of our pioneering scientists, our dedicated conservationists, our purpose is to inspire, inform and empower people to stop wild animals going extinct. Our vision is a world where wildlife thrives and we’re working every day to achieve this. From investigating the health threats facing animals, to helping people and wildlife live alongside each other, we are committed to bringing wildlife back from the brink of extinction.  

What do we offer?  

At the Zoological Society of London (ZSL), we prioritize the welfare and professional development of our employees. We are committed to offering a comprehensive benefits package that not only enhances job satisfaction but also aids in your holistic well-being.

• Our vision and purpose - you’ll work alongside colleagues who are passionate about science-led conservation, knowing that you will help us to inspire, inform and empower people to stop wildlife going extinct  
• Annual Leave - ZSL offers 18 days of annual leave in each 12-month working period. This is in addition to national and public holidays as delineated by the government of Thailand. 
• Wellbeing Initiatives - We recognize the importance of mental and emotional well-being. Therefore, we provide a blended programme of well-being initiatives. Employees have confidential access to our 24/7 Employee Assistance Programme for support. 
• Maternity and Paternity Leave - We offer maternity and paternity leave options that comply with statutory requirements, ensuring that family commitments are respected. 
• Medical Health Insurance - ZSL provides medical health insurance through two channels: Group Insurance and AIA Insurance, to cover various healthcare needs.